AD:VENTURE Programme – Data Protection Statement


Background
The AD:VENTURE programme is a business support programme, that delivers a range of support to new and young business, and individuals interested in starting a business. The programme is co-ordinated by Leeds City Council (‘the Council’) and is delivered by a consortium of organisations (delivery partners), and part funded by Gainshare grant received from the West Yorkshire Combined Authority (‘the Combined Authority’). Remaining funding is provided by a range of public and private organisations.
Under the Grant Agreement for the delivery of Gainshare IP1 High Growth Enterprise Programme, Leeds City Council is the recipient of the Grant. It is required to monitor and evaluate the delivery of the programme and grant allocation.
 
Data Controller and designations of parties
Leeds City Council is the Data Controller of the programme. It is responsible for management of the and delivery of the programme and distributing the funding to delivery partners. It will use Personal Data collected for the purpose of assessing the Grant Recipient’s compliance with their obligations under this Grant Agreement. The Council will share some information with the Combined Authority for monitoring and evaluation purposes.
Organisations, otherwise known as delivery partners under the terms of the Agreement, and which are listed elsewhere in this statement, act on behalf of Leeds City Council as processors under individual Service Level Agreements with the Council.

Why do we collect your data?
Leeds City Council is required to collect personal data for the purpose of assessing eligibility onto the programme and for the assessment and monitoring to determine the level of assistance received, and for conducting monitoring and evaluation activities.
The information you provide to us under the AD:VENTURE Programme will be used to facilitate the services we provide to you or your business, and to assist us with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication.
Leeds City Council may use the information you provide to contact you in order to keep you informed of services and business support that may be of interest to you and your business. You will be asked to consent to receiving marketing information from us and our partners when submitting application. You will be able to withdraw your consent from receiving information at any time by contacting us on marketadventure@leeds.gov.uk

What personal data will be collected?
Depending on the nature of activities of the Gainshare funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:

  • Name of contact point within a business (in some cases property owner) or an individual engaged with
  • Address (Business/Personal where applicable)
  • Postcode
  • Phone number
  • Ethnicity
  • Disability
  • Gender
  • Email address
  • Labour market status prior to receiving support and 6 months after receiving support
  • Duration of support
  • Intensity of support
  • Pay details 

Legal basis for processing
Leeds City Council, will be processing personal data in the Gainshare programme according to the following lawful basis:
  • Article 6 (1)(e) of the EU General Data Protection Regulation (GDPR)
‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.
The lawful basis for processing `special category’ data is:
  • Article 9(2)(g) GDPR
“processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;”
The lawful basis for processing communication of marketing materials is:
  • Article 6 (1)(a) GDPR
“processing shall be lawful only if the data subject has given consent to the processing of his or her personal data for one or more specific purposes”.
 
Withdrawing your consent
You have the right to withdraw your consent from participating in receiving any marketing materials from us at any time by contacting us (see contact details below). Withdrawing your consent will not affect any support you receive under the programme.

How will your information be used?
The information we collect from you will be used to assess your eligibility onto the programme and for the purposes defined above, as well as to evaluate this project and to report to the Combined Authority for monitoring and evaluation purposes.

Who will your information be shared with?
Leeds City Council is required to share some of your information with the Combined Authority, who may also need to share it with government departments, where this is necessary, for the purpose of the National Evaluation of the Gainshare programme 2023-2026 or other matters directly relating to the evaluation of the programme.
The Council will also share aggregated special category data on ethnicity and disability with the Combined Authority in order to report on achieving objectives in relation to equality diversity and inclusivity of the communities we serve.
All of the data shared with the Combined Authority will not be identifiable and cannot be linked back to you. 
In addition to sharing your data with the Combined Authority, the Council will share some of information you provide with its funders and organisations delivering services on its behalf (these are listed below). The purpose of sharing your data is to deliver the programme, to increase your businesses enterprise prospects and to measure the impact and success of the project.

The full list of organisations participating in the programme are:
Bradford Council
Business Enterprise Fund
Calderdale Council
Kirklees Council
Leeds City Council
Prince’s Trust
Wakefield Council
West Yorkshire Combined Authority
Any sharing with third parties is subject to robust information sharing arrangements under the contracts / or Funding Agreements.

How will your data be stored?
Information you provide will be stored securely and retained for a period of 10 years from the end of the programme (until 2036 subject to any reviews) in accordance with Leeds City Council Retention and Destruction Schedule.

Individual’s rights
The data collected is your personal data, and you have the right, subject to lawful data requirements:
  • to see what data we have about you;
  • to ask us to stop using your data;
  • to ask us to delete your data, or to correct your data if there is no longer a justification to process it;
  • to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law.

Further information about your Individual Rights under the Gainshare is available at: https://www.leeds.gov.uk/privacy-statement/privacy-notice.

Automated decision making
Your personal data will not be subjected to automated decision making.

Transfer of data outside the UK
Leeds City Council will not transfer personal data outside the European Union, to third countries or international organisations.

Contact details
If you would like further information about the programme please direct your query to adventure@leeds.gov.uk

Leeds City Council
Andrew Brown / Compliance Manager
Phone: 0113 3784913
Email: Andrew.brown2@leeds.gov.uk

Privacy
The Council’s Corporate Privacy Notice is available at: https://www.leeds.gov.uk/privacy-statement/privacy-notice.
Leeds City Council Data Protection Officer
Aaron Linden
Head of Information Management and Governance - Data Protection Officer
Leeds City Council
Merrion House
110 Merrion Way
Leeds
LS2 8BB
DPO@leeds.gov.uk

Changes to this notice
We keep our privacy notice under regular review. We will notify you of significant changes to this notice by email or other means as appropriate. This privacy notice was last updated July 2023.

 

AD:VENTURE Programme – Data Protection Statement


Background
The AD:VENTURE programme is a business support programme, that delivers a range of support to new and young business, and individuals interested in starting a business. The programme is co-ordinated by Leeds City Council (‘the Council’) and is delivered by a consortium of organisations (delivery partners), and part funded by Gainshare grant received from the West Yorkshire Combined Authority (‘the Combined Authority’). Remaining funding is provided by a range of public and private organisations.
Under the Grant Agreement for the delivery of Gainshare IP1 High Growth Enterprise Programme, Leeds City Council is the recipient of the Grant. It is required to monitor and evaluate the delivery of the programme and grant allocation.
 
Data Controller and designations of parties
Leeds City Council is the Data Controller of the programme. It is responsible for management of the and delivery of the programme and distributing the funding to delivery partners. It will use Personal Data collected for the purpose of assessing the Grant Recipient’s compliance with their obligations under this Grant Agreement. The Council will share some information with the Combined Authority for monitoring and evaluation purposes.
Organisations, otherwise known as delivery partners under the terms of the Agreement, and which are listed elsewhere in this statement, act on behalf of Leeds City Council as processors under individual Service Level Agreements with the Council.

Why do we collect your data?
Leeds City Council is required to collect personal data for the purpose of assessing eligibility onto the programme and for the assessment and monitoring to determine the level of assistance received, and for conducting monitoring and evaluation activities.
The information you provide to us under the AD:VENTURE Programme will be used to facilitate the services we provide to you or your business, and to assist us with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication.
Leeds City Council may use the information you provide to contact you in order to keep you informed of services and business support that may be of interest to you and your business. You will be asked to consent to receiving marketing information from us and our partners when submitting application. You will be able to withdraw your consent from receiving information at any time by contacting us on marketadventure@leeds.gov.uk

What personal data will be collected?
Depending on the nature of activities of the Gainshare funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:

  • Name of contact point within a business (in some cases property owner) or an individual engaged with
  • Address (Business/Personal where applicable)
  • Postcode
  • Phone number
  • Ethnicity
  • Disability
  • Gender
  • Email address
  • Labour market status prior to receiving support and 6 months after receiving support
  • Duration of support
  • Intensity of support
  • Pay details 

Legal basis for processing
Leeds City Council, will be processing personal data in the Gainshare programme according to the following lawful basis:
  • Article 6 (1)(e) of the EU General Data Protection Regulation (GDPR)
‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.
The lawful basis for processing `special category’ data is:
  • Article 9(2)(g) GDPR
“processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;”
The lawful basis for processing communication of marketing materials is:
  • Article 6 (1)(a) GDPR
“processing shall be lawful only if the data subject has given consent to the processing of his or her personal data for one or more specific purposes”.
 
Withdrawing your consent
You have the right to withdraw your consent from participating in receiving any marketing materials from us at any time by contacting us (see contact details below). Withdrawing your consent will not affect any support you receive under the programme.

How will your information be used?
The information we collect from you will be used to assess your eligibility onto the programme and for the purposes defined above, as well as to evaluate this project and to report to the Combined Authority for monitoring and evaluation purposes.

Who will your information be shared with?
Leeds City Council is required to share some of your information with the Combined Authority, who may also need to share it with government departments, where this is necessary, for the purpose of the National Evaluation of the Gainshare programme 2023-2026 or other matters directly relating to the evaluation of the programme.
The Council will also share aggregated special category data on ethnicity and disability with the Combined Authority in order to report on achieving objectives in relation to equality diversity and inclusivity of the communities we serve.
All of the data shared with the Combined Authority will not be identifiable and cannot be linked back to you. 
In addition to sharing your data with the Combined Authority, the Council will share some of information you provide with its funders and organisations delivering services on its behalf (these are listed below). The purpose of sharing your data is to deliver the programme, to increase your businesses enterprise prospects and to measure the impact and success of the project.

The full list of organisations participating in the programme are:
Bradford Council
Business Enterprise Fund
Calderdale Council
Kirklees Council
Leeds City Council
Prince’s Trust
Wakefield Council
West Yorkshire Combined Authority
Any sharing with third parties is subject to robust information sharing arrangements under the contracts / or Funding Agreements.

How will your data be stored?
Information you provide will be stored securely and retained for a period of 10 years from the end of the programme (until 2036 subject to any reviews) in accordance with Leeds City Council Retention and Destruction Schedule.

Individual’s rights
The data collected is your personal data, and you have the right, subject to lawful data requirements:
  • to see what data we have about you;
  • to ask us to stop using your data;
  • to ask us to delete your data, or to correct your data if there is no longer a justification to process it;
  • to lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law.

Further information about your Individual Rights under the Gainshare is available at: https://www.leeds.gov.uk/privacy-statement/privacy-notice.

Automated decision making
Your personal data will not be subjected to automated decision making.

Transfer of data outside the UK
Leeds City Council will not transfer personal data outside the European Union, to third countries or international organisations.

Contact details
If you would like further information about the programme please direct your query to adventure@leeds.gov.uk

Leeds City Council
Andrew Brown / Compliance Manager
Phone: 0113 3784913
Email: Andrew.brown2@leeds.gov.uk

Privacy
The Council’s Corporate Privacy Notice is available at: https://www.leeds.gov.uk/privacy-statement/privacy-notice.
Leeds City Council Data Protection Officer
Aaron Linden
Head of Information Management and Governance - Data Protection Officer
Leeds City Council
Merrion House
110 Merrion Way
Leeds
LS2 8BB
DPO@leeds.gov.uk

Changes to this notice
We keep our privacy notice under regular review. We will notify you of significant changes to this notice by email or other means as appropriate. This privacy notice was last updated July 2023.