Background The AD:VENTURE programme is a business support programme, that delivers a range of support to new and young business, and individuals interested in starting a business. The programme is co-ordinated by Leeds City Council (‘the Council’) and is delivered by a consortium of organisations (delivery partners), and part funded by Gainshare grant received from the West Yorkshire Combined Authority (‘the Combined Authority’). Remaining funding is provided by a range of public and private organisations. Under the Grant Agreement for the delivery of Gainshare IP1 High Growth Enterprise Programme, Leeds City Council is the recipient of the Grant. It is required to monitor and evaluate the delivery of the programme and grant allocation. Data Controller and designations of parties Leeds City Council is the Data Controller of the programme. It is responsible for management of the and delivery of the programme and distributing the funding to delivery partners. West Yorkshire Combined Authority (WYCA) is a partner of the Council and has entered into the Grant Agreement for the delivery of GAINSHARE programme under which each party are the data controllers in their own right. Organisations, otherwise known as delivery partners under the terms of the Agreement, and which are listed elsewhere in this statement, act on behalf of Leeds City Council as processors under individual Service Level Agreements with the Council.
Why do we collect your data? Leeds City Council is required to collect personal data for the purpose of assessing eligibility onto the programme and for the assessment and monitoring to determine the level of assistance received, and for conducting monitoring and evaluation activities. The information you provide to us under the AD:VENTURE Programme will be used to facilitate the services we provide to you or your business, and to assist us with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication. Leeds City Council may use the information you provide to contact you in order to keep you informed of services and business support that may be of interest to you and your business. You will be asked to consent to receiving marketing information from us and our partners when submitting application. You will be able to withdraw your consent from receiving information at any time by contacting us on support@ad-venture.org.uk
What personal data will be collected? Depending on the nature of activities of the Gainshare funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:
Name of contact point within a business (in some cases property owner) or an individual engaged with
Address (Business/Personal where applicable)
Postcode
Phone number
Ethnicity
Disability
Gender
Email address
Labour market status prior to receiving support and 6 months after receiving support
Duration of support
Intensity of support
Pay details
Lawful basis for processing Leeds City Council will be processing personal data in the Gainshare programme according to the following lawful basis:
Article 6 (1)(e) of the UK General Data Protection Regulation (UK GDPR)
‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’. The lawful basis for processing communication of marketing materials is:
Article 6 (1)(a) GDPR
“processing shall be lawful only if the data subject has given consent to the processing of his or her personal data for one or more specific purposes”. The lawful basis for processing `special category’ data is:
Article 9 (2)(g) UK GDPR
“processing is necessary for reasons of substantial public interest, on the basis of domestic law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject domestic law”; These are supported by the following condition in Schedule 1 Part 2 of the DPA -
Schedule 1 Part 2 conditions: 6. Statutory and government purposes
This condition requires an Appropriate Policy Document to be in place, which sets out and explains the procedures for securing compliance with the principles in Article 5 and policies regarding the retention and erasure of such personal data. Our Appropriate Policy documentprovides further information about this processing.
Withdrawing your consent
You have the right to withdraw your consent from participating in receiving any marketing materials from us at any time by contacting us (see contact details below). Withdrawing your consent will not affect any support you receive under the programme.
How will your information be used? The information we collect from you will be used as follows:
to assess your eligibility onto the programme
for the purposes defined above
to evaluate this project and to report to the Combined Authority for monitoring and evaluation purposes
for the purpose of assessing the Grant Recipient’s compliance with their obligations under this Grant Agreement. The Council will share some information with the Combined Authority for monitoring and evaluation purposes.
Who will your information be shared with?
Leeds City Council is required to share some of your information with the Combined Authority, who may also need to share it with government departments, where this is necessary, for the purpose of the National Evaluation of the Gainshare programme 2023-2026 or other matters directly relating to the evaluation of the programme. The Council will also share aggregated special category data on ethnicity and disability with the Combined Authority in order to report on achieving objectives in relation to equality diversity and inclusivity of the communities we serve.
In addition to sharing your data with the Combined Authority, the Council will share some of information you provide with its funders and organisations delivering services on its behalf. These are listed below:
Bradford Council Business Enterprise Fund Calderdale Council Kirklees Council Leeds City Council Prince’s Trust Wakefield Council
The purpose of sharing your data is to deliver the programme, to increase your businesses enterprise prospects and to measure the impact and success of the project. Any sharing with third parties is subject to robust information sharing arrangements under the contracts / or Funding Agreements.
How will your data be stored? Information you provide will be stored securely and retained for a period of 10 years from the end of the programme (until 2036 subject to any reviews) in accordance with Leeds City Council Retention and Destruction Schedule.
Individual rights You have the right to be informed about the collection and use of your personal data. The following rights under data protection law are available under the UK GDPR:
the right to access – you can ask for copies of your personal data
the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data the
the right to erasure - where you can ask us to erase your personal data
the right to restrict processing – you can ask us to restrict the processing of your personal data
the right to data portability (where you can ask that we transfer your personal data to another organisation or to you
the right to object to processing (where you can object to the processing of your personal data) and
the right to complain to a supervisory authority – you can complain about our processing of your personal data the right to
withdraw consent (to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent
All rights apply where we process your data based on your consent. Where we process your data under the public task basis, certain rights to do not apply, such as erasure, data portability and the right to withdraw consent. These rights are subject to certain limitations and exceptions. You can learn more about your rights by visiting the Information Commissioner’s Office website. You may exercise any of the above rights in relation to your personal data by writing to us, using the contact details provided below.
Automated decision making Your personal data will not be subjected to automated decision making.
Transfer of data outside the UK Leeds City Council will not transfer personal data outside the UK.
Contact details If you would like further information about the programme, please direct your query to support@ad-venture.org.uk
Leeds City Council Andrew Brown / Compliance Manager
Phone: 0113 3784913
Email: Andrew.brown2@leeds.gov.uk
Complaints If you are unhappy with the way in which your information has been handled you should speak with the specific service in the first instance. Any data protection complaints about how the council has processed your personal data, will be handled in accordance with the council’s Complaints Policy. You can find out how to submit a complaint by visiting this link. You can refer to the Information Commissioner if you consider that there has been an infringement of data protection legislation. Further details can be found on the Information Commissioner’s website. Changes to this notice We keep our privacy notice under regular review. We will notify you of significant changes to this notice by email or other means as appropriate. This privacy notice was last updated November 2024.
AD:VENTURE Programme – Data Protection Statement
Background The AD:VENTURE programme is a business support programme, that delivers a range of support to new and young business, and individuals interested in starting a business. The programme is co-ordinated by Leeds City Council (‘the Council’) and is delivered by a consortium of organisations (delivery partners), and part funded by Gainshare grant received from the West Yorkshire Combined Authority (‘the Combined Authority’). Remaining funding is provided by a range of public and private organisations. Under the Grant Agreement for the delivery of Gainshare IP1 High Growth Enterprise Programme, Leeds City Council is the recipient of the Grant. It is required to monitor and evaluate the delivery of the programme and grant allocation. Data Controller and designations of parties Leeds City Council is the Data Controller of the programme. It is responsible for management of the and delivery of the programme and distributing the funding to delivery partners. West Yorkshire Combined Authority (WYCA) is a partner of the Council and has entered into the Grant Agreement for the delivery of GAINSHARE programme under which each party are the data controllers in their own right. Organisations, otherwise known as delivery partners under the terms of the Agreement, and which are listed elsewhere in this statement, act on behalf of Leeds City Council as processors under individual Service Level Agreements with the Council.
Why do we collect your data? Leeds City Council is required to collect personal data for the purpose of assessing eligibility onto the programme and for the assessment and monitoring to determine the level of assistance received, and for conducting monitoring and evaluation activities. The information you provide to us under the AD:VENTURE Programme will be used to facilitate the services we provide to you or your business, and to assist us with record keeping, statistical and research purposes, statutory purposes and to facilitate ongoing communication. Leeds City Council may use the information you provide to contact you in order to keep you informed of services and business support that may be of interest to you and your business. You will be asked to consent to receiving marketing information from us and our partners when submitting application. You will be able to withdraw your consent from receiving information at any time by contacting us on support@ad-venture.org.uk
What personal data will be collected? Depending on the nature of activities of the Gainshare funded project and the indicators listed under each activity, the following information for each direct or indirect beneficiary where these are individuals may be collected:
Name of contact point within a business (in some cases property owner) or an individual engaged with
Address (Business/Personal where applicable)
Postcode
Phone number
Ethnicity
Disability
Gender
Email address
Labour market status prior to receiving support and 6 months after receiving support
Duration of support
Intensity of support
Pay details
Lawful basis for processing Leeds City Council will be processing personal data in the Gainshare programme according to the following lawful basis:
Article 6 (1)(e) of the UK General Data Protection Regulation (UK GDPR)
‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’. The lawful basis for processing communication of marketing materials is:
Article 6 (1)(a) GDPR
“processing shall be lawful only if the data subject has given consent to the processing of his or her personal data for one or more specific purposes”. The lawful basis for processing `special category’ data is:
Article 9 (2)(g) UK GDPR
“processing is necessary for reasons of substantial public interest, on the basis of domestic law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject domestic law”; These are supported by the following condition in Schedule 1 Part 2 of the DPA -
Schedule 1 Part 2 conditions: 6. Statutory and government purposes
This condition requires an Appropriate Policy Document to be in place, which sets out and explains the procedures for securing compliance with the principles in Article 5 and policies regarding the retention and erasure of such personal data. Our Appropriate Policy documentprovides further information about this processing.
Withdrawing your consent
You have the right to withdraw your consent from participating in receiving any marketing materials from us at any time by contacting us (see contact details below). Withdrawing your consent will not affect any support you receive under the programme.
How will your information be used? The information we collect from you will be used as follows:
to assess your eligibility onto the programme
for the purposes defined above
to evaluate this project and to report to the Combined Authority for monitoring and evaluation purposes
for the purpose of assessing the Grant Recipient’s compliance with their obligations under this Grant Agreement. The Council will share some information with the Combined Authority for monitoring and evaluation purposes.
Who will your information be shared with?
Leeds City Council is required to share some of your information with the Combined Authority, who may also need to share it with government departments, where this is necessary, for the purpose of the National Evaluation of the Gainshare programme 2023-2026 or other matters directly relating to the evaluation of the programme. The Council will also share aggregated special category data on ethnicity and disability with the Combined Authority in order to report on achieving objectives in relation to equality diversity and inclusivity of the communities we serve.
In addition to sharing your data with the Combined Authority, the Council will share some of information you provide with its funders and organisations delivering services on its behalf. These are listed below:
Bradford Council Business Enterprise Fund Calderdale Council Kirklees Council Leeds City Council Prince’s Trust Wakefield Council
The purpose of sharing your data is to deliver the programme, to increase your businesses enterprise prospects and to measure the impact and success of the project. Any sharing with third parties is subject to robust information sharing arrangements under the contracts / or Funding Agreements.
How will your data be stored? Information you provide will be stored securely and retained for a period of 10 years from the end of the programme (until 2036 subject to any reviews) in accordance with Leeds City Council Retention and Destruction Schedule.
Individual rights You have the right to be informed about the collection and use of your personal data. The following rights under data protection law are available under the UK GDPR:
the right to access – you can ask for copies of your personal data
the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data the
the right to erasure - where you can ask us to erase your personal data
the right to restrict processing – you can ask us to restrict the processing of your personal data
the right to data portability (where you can ask that we transfer your personal data to another organisation or to you
the right to object to processing (where you can object to the processing of your personal data) and
the right to complain to a supervisory authority – you can complain about our processing of your personal data the right to
withdraw consent (to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent
All rights apply where we process your data based on your consent. Where we process your data under the public task basis, certain rights to do not apply, such as erasure, data portability and the right to withdraw consent. These rights are subject to certain limitations and exceptions. You can learn more about your rights by visiting the Information Commissioner’s Office website. You may exercise any of the above rights in relation to your personal data by writing to us, using the contact details provided below.
Automated decision making Your personal data will not be subjected to automated decision making.
Transfer of data outside the UK Leeds City Council will not transfer personal data outside the UK.
Contact details If you would like further information about the programme, please direct your query to support@ad-venture.org.uk
Leeds City Council Andrew Brown / Compliance Manager
Phone: 0113 3784913
Email: Andrew.brown2@leeds.gov.uk
Complaints If you are unhappy with the way in which your information has been handled you should speak with the specific service in the first instance. Any data protection complaints about how the council has processed your personal data, will be handled in accordance with the council’s Complaints Policy. You can find out how to submit a complaint by visiting this link. You can refer to the Information Commissioner if you consider that there has been an infringement of data protection legislation. Further details can be found on the Information Commissioner’s website. Changes to this notice We keep our privacy notice under regular review. We will notify you of significant changes to this notice by email or other means as appropriate. This privacy notice was last updated November 2024.
